Quantibly — Exec. Operations

Operational Score

87/100

+4pts QoQ

Open Initiatives

18 on track

Staff Satisfaction

4.2/5

+0.3pts

Process Efficiency

78%

+6pts

Department Budget Utilization

Performance Radar

Strategic Initiatives Status

Digital Transformation Program

Tech & Data · Q3 2025 deadline

65% Done

DEI Action Plan Implementation

People & Culture · Ongoing

On Track

New HQ Lease Negotiation

Facilities · Due Jun 2025

At Risk

FY2026 Strategic Plan

Executive · Due Sep 2025

Planning

Grant Management System Upgrade

Tech · Due Apr 2025

On Track

Headcount Trend

Command Center

Q Command Center

Ask Q about budget risk, staffing, fundraising renewal, scenario impacts, or response priorities.

SOP Cards

Emergency Communications Protocol

Last updated: Feb 2025 · Owner: COO

Active

Vendor Onboarding Process

Last updated: Jan 2025 · Owner: Finance

Active

Board Meeting Preparation

Last updated: Mar 2025 · Owner: ED

Active

Data Breach Response

Last updated: Dec 2024 · Needs review

Review Needed

Quick Actions

Recent Activity

Executive deckMar 9, 8:30 AM

Done

CA renewal escalationIn progress

Running

Scenario outputQueued

Pending

System Status

82%Health

7m agoLast Sync

3Pending

3Alerts

Generated ArtifactIdle

No artifact generated yet

Use one of the quick actions to generate an executive-ready deck, report, checklist, or summary from the command context.

Scheduled Outputs

Weekly Board Brief

Next run Mon 9:00 AM

Ready

Monthly Compliance Report

Next run Mar 31

Pending

Quarterly Impact Review

Next run Apr 1

Queued

Resource Matrix

Programs

92% capacity

Finance

78% capacity

Fundraising

Over capacity

Comms

70% capacity

Total Headcount

+2 from Q4

Open Positions

Avg. 38 days open

Turnover Rate

8.4%

Sector avg: 15%

Training Hours/FTE

28h

Goal: 40h/yr

Staff by Department

Department	FTE	Budget	Vacancies
Programs & Services	18	$1,240,000	1
Fundraising & Dev.	8	$680,000	1
Finance & Admin	7	$560,000	0
Communications	5	$385,000	1
Technology & Data	4	$420,000	1
Executive & Leadership	5	$535,000	0

Open Positions

Program Manager

Programs · 52 days open · 8 applicants

Urgent

Data Analyst

Tech & Data · 38 days · 14 applicants

Active

Comms Coordinator

Communications · 24 days · 6 applicants

Screening

L&D Tracker

Trainings Completed128

Avg Hours / FTE28h

Certifications Earned14

Budget Utilized$24,500 / $40K

Finance SnapshotOpen Finance

Area	Signal	Value	Status
Cash Runway	Current unrestricted liquidity	8.2 months	Healthy
Budget Variance	Programs overspend	$142K	Watch
Audit Readiness	Control execution	94%	Good
Close Process	Average monthly close	4.1 days	On Track

Finance Actions

Cross-functional planning

Coordinate budget mitigation, reserve planning, and audit readiness directly from the operations cockpit.

Revenue PulseOpen Revenue

Fundraising Pipeline$5.1M

Weighted Forecast$2.8M

Grant Win Rate34%

Registration RiskCA renewal due

Priority Move

Protect revenue by resolving the California fundraising renewal before the filing deadline slips.

Programs Operating ViewOpen Programs

Program Area	Capacity	Beneficiaries	Status
Education	94%	2,800	Strong
Healthcare	88%	1,600	Stable
Housing	98%	1,200	Near Limit
Community Services	84%	1,270	Healthy

Delivery Risk

Program coordination

Housing is closest to capacity limits and should be the first candidate for staffing or funding rebalancing.

Partnership Portfolio

28 active partners

Eight active negotiations and two strategic renewals need executive support this month.

Partnership Signals

Renewals due in 30 days3

High-value in negotiation2

Risk flagged1 agreement

Operations Monitor

Facilities incidents1 active

Vendor SLA breaches1 critical

Open SOP reviews2

Ops Workbench

Facilities, compliance, response

Use the operations layer to coordinate facilities recovery, vendor escalation, and rapid response workflows.

Tech & Data StatusOpen Tech & Data

Service	Uptime	Risk	Notes
Core Platform	99.7%	Low	Stable
Backups	Delayed	Watch	48 hours overdue
Analytics Stack	99.2%	Normal	1 open issue

Backup reliability is the priority technical risk for the executive team this week.

Governance SnapshotOpen Governance

Compliance Score92%

Open Exceptions7

Board Actions Pending2

Governance Follow-up

Board and policy cycle

Board deck approval and a fundraising registration renewal are the most time-sensitive governance items.

Executive KPI Board

KPI	Domain	Current	Target	Status	Owner
Operational Efficiency	Operations	87/100	90/100	Close	COO
Cash Runway	Finance	8.2 mo	9.0 mo	Watch	CFO
Donor Retention	Revenue	72%	80%	Watch	CDO
Tech Uptime	Tech	99.7%	99.5%	On Track	CIO
Program Capacity Use	Programs	92%	90%	Tight	COO

Executive Board Pack

Monthly

Cross-functional metrics, risk, finance, people, and strategy summaries for leadership review.

Quarterly Performance Review

Quarterly

Operational scorecard with budget, workforce, and impact overlays for executive planning.

Data Source Controls

Navigation and feeds

Enable source feeds, document vaults, and module visibility settings used by the executive shell.

Parameter Toggles

Show fundraising tab in command shellInclude document vault in Q contextAuto-refresh executive KPIs

Impact Operating Summary

Dimension	Current	Trend	Commentary
Beneficiaries Reached	8,400	+12.3%	Program delivery expanding
EESG Score	84/100	+6 pts	Governance and transparency improved
Carbon Footprint	142 tCO2	-18%	Facilities changes are reducing footprint

Impact Brief

Board-ready summary

Turn delivery, equity, and sustainability signals into a simple executive narrative.

Scenario Parameters

Adjust operating parameters and run Q analysis to forecast efficiency, savings, utilization, and risk exposure.

Scenario Name

Headcount Change+12 FTE

Budget Adjustment-5%

Program Expansion+3 programs

Vendor Consolidation+2 vendors

Efficiency Impact

+3.2%

Cost Savings

$142K

Risk Exposure

+8 pts

Staff Utilization

94.1%

Scenario Comparison

Q Analysis: A 10% revenue reduction scenario requires $320K in expense mitigation to maintain a 6-month cash runway. Recommend a hiring freeze and 8% G&A reduction as first-line responses before program cuts.

Program Risk Exposure

Community Outreach22%

Youth Services58%

Regional Expansion75%

Digital Transformation41%

Workforce Development15%

Exec. Operations

Executive Detail